Privacy Policy

The John Ray Trust is a registered Charity (charity no. 294915). This Policy applies to the Charity . We act as a data controller for your data as outlined below.


The John Ray Trust respects the privacy of our supporters and visitors to our website.  We are committed to protecting your privacy and the security of your personal data.  Whenever you provide personal data to the John Ray Trust we will ensure it is treated in accordance with current UK data protection legislation.


The John Ray Trust will collect personal data about you such as your name, postal address, telephone, email, and your bank details if you are supporting us through donations, or ordering goods, or where necessary for the administration of our charity work including our grants and prize schemes.

The John Ray Trust may use the personal information you give to us for one or more of the following, in accordance with the permissions that you have provided:

  • Administration of donations and legacies
  • Fulfilment of ordered goods and services requested
  • Administration of our grants and prizes schemes
  • Research and statistical analysis
  • Communications about the work of the Charity including events and fundraising.
  • Processing Trustee applications
  • To respond to any correspondence or complaint you submit to the John Ray Trust


Your information is only accessible to our Trustees and suppliers who we have engaged to carry out services on our behalf.

We do not sell personal data or allow any third party organisations to use it for their own purposes.  We will only disclose information to third parties or organisations if we are required to do so by law.

Our website may contain links to other websites that are outside of our control and are not covered by this Privacy Policy.  The John Ray Trust cannot be held responsible for the policies of third-party websites.  If you access other sites using the links provided, we advise users to read the privacy policy for these websites.


By using our website you are consenting to the use of cookies.  When services are delivered on the internet this sometimes involves placing small amounts of information on your device (computer, phone and tablet).  These small text files are known as cookies and we use them to improve our website and the way in which you use it.  Cookies do not store any information that can personally identify you, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Our service providers use cookies and those cookies may be stored on your computer when you visit our website.  For more information on WordPress cookies please read the WordPress Privacy Policy.


When we require consent we will ensure that you are as fully informed as possible at that time on what we do with your information.  This is in line with the current data protection act.

The John Ray Trust will act upon the choice of communications preferences you have elected to receive and in the way you wish to receive them.  There may, however, be some instances where we need to contact you regardless of your communications preferences to ensure we fulfil our obligations.


You have the right to request a copy of all the personal data held about you.  A copy of the data held will be sent to you as soon as possible but no later than 30 days after receiving your request.

If you require a copy of your personal data, or you wish to update the personal data we hold for you, please apply via email at

Alternatively, you can contact us via the website.

We will update your personal data within 30 days of receiving your request.